VOBE responsible, sustainable conferences

VOBE - Specialist for conferences

Are you looking for international conference specialists who develop and implement individual solutions in your congress language – Europe-wide? who bring their professional conference management and a European network? who have gained international experience in large congress and trade fair venues? Would you like a modular system for the development of your event? an extended team that supports you continuously?

Yes? Then you have come to the right place!

In the name and on behalf of your organization, we work transparently, individually, cost-efficiently, sustainably, ecologically, and socially responsible.


VOBE stands for individual conference management - on site and around the clock

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Preparation (a selection)

  • Service provider search and RFP creation
  • Commissioning of service providers on behalf of the client (planning of VIP and networking events)
  • Budget planning
  • Timeline work and management
  • Speaker Support
  • Hotel and travel bookings (gladly also via the tour operator registration system)
  • Security planning
  • Catering planning
  • Signage
  • Hostess planning
  • Crisis management
  • Location scouting, selection and management for evening events
  • Planning VIP and networking events
  • Creation of cleaning concept
  • Meeting room bookings
  • Layout and cooperation with stand construction and exhibition companies (meeting rooms, registration area, etc.)

On-site support (a selection)

  • Contact person for all contracted services
  • Project Management
  • Coordination of hostesses
  • Security coordination
  • Briefing hostesses and security
  • Consulting On-Site Crisis Management
  • Meeting room coordination
  • Catering coordination
  • Speakers and VIP support
  • Management of speakers, VIPs and protocol
  • Coordination of the signage


  • Preparation and review of service provider invoices
  • Evaluation of the project with all service providers and trades
  • Feedback report for the customer
  • Recommendation and ‘learning experience’ for the future event.